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Privacy Policy

  1. Who We Are:
    • Buzznation Marketing (“we,” “us,” or “our”) is an experiential marketing and events solutions company providing services such as exhibitions, commercial events, creative design, technology integration, production, booth building, sports hospitality, and consulting. We serve clients across North America, Europe, the United Kingdom, and the Middle East through our website at https://buzznationmarketing.com. This Privacy Policy explains how we collect, use, and protect your information.
    • We are committed to handling your personal information responsibly and in accordance with applicable privacy and data protection laws, including but not limited to the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and India’s Digital Personal Data Protection Act (DPDPA), 2023.
  1. Information We Collect

When you visit our website and submit inquiries through the provided contact forms, we collect personal information such as your full name, email address, contact number, company name, country, job title, your inquiry message, and any files or documents you choose to upload as part of your inquiry. Additionally, we automatically collect certain technical information, including your IP address, browser type and version, device information, the pages you visit on our website, time spent on each page, referring URLs, and general location data such as your city or country based on IP address. We do not collect passwords, payment data, financial information, or highly sensitive personal identifiers through the website forms.

  1. How We Use and share Your Information

We may use your personal information for the following purposes:

  • Event Planning and Execution: To manage event registrations, share updates, and deliver a seamless attendee experience.
  • Customer Support: To respond to inquiries and assist you with our events and services.
  • Marketing and Promotions: To notify you about upcoming events, offers, or updates—unless you opt out.
  • Service Improvement: To analyze participation trends and enhance future events.
  • Legal Compliance: To fulfill legal obligations and respond to legitimate requests.

We may share your information with trusted service providers (e.g., event platforms, CRM tools, or cloud storage services) solely for these purposes. These providers are contractually bound to ensure confidentiality and comply with applicable data protection laws. We do not sell or rent your data.

  1. Data Storage and Security

All personal data, including uploaded files, are stored securely on encrypted servers operated by us or our authorized service providers. We implement reasonable physical, technical, and administrative safeguards to protect the confidentiality, integrity, and availability of your data. These safeguards include secure hosting environments, access controls, encryption protocols, firewalls, and employee data protection training. While we take reasonable steps to protect your data, no system can be guaranteed as fully secure.

  1. Your Rights and Choices

Depending on your location, you may have certain privacy rights under applicable laws:

  • Right to Access: You may request a copy of the personal data we hold about you.
  • Right to Correction: You may request corrections to inaccurate or incomplete data.
  • Right to Deletion: You may request deletion of your personal data, subject to lawful exceptions.
  • Right to Withdraw Consent: You may opt out of receiving promotional communications at any time.
  • Right to Data Portability and Restriction (where applicable under GDPR).

If you wish to exercise these rights, you can contact our Data protection Coordinator at dpc@buzznationmarketing.com. We will respond in accordance with applicable legal timeline.

  1. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce agreements. Event participation data, uploaded files, and inquiry information are typically kept during the project evaluation, client onboarding, or active service period, and may be securely archived or deleted afterward—unless you request deletion.

  1. Cookies and Tracking Technologies

We may use cookies, pixel tags, and similar tracking technologies to enhance your browsing experience, analyze website traffic, and measure the effectiveness of our digital marketing efforts. Cookies help us recognize your device, remember your preferences, and optimize site performance. You may adjust your cookie settings through your browser or device controls at any time. Disabling cookies may affect certain website functionalities.

8.Data Minimisation

We adhere to the principle of data minimisation, which means we only collect and process the personal information necessary for the specific, legitimate purposes outlined in this Privacy Policy. We do not collect data that is irrelevant or excessive, and we use your information solely for appropriate business, legal, and operational needs. Any data not required for these purposes will not be requested, stored, or processed.

  1. Compliance with Applicable Data Protection Laws

9.1 India- Digital Personal Data Protection Act (DPDPA), 2023

If you are located in India, your personal data is processed in accordance with the provisions of the Digital Personal Data Protection Act, 2023 (DPDPA). Under this law, Buzznation Marketing acts as a “Data Fiduciary” when processing your personal data.
In compliance with the DPDPA:

  • We collect and use your personal data only for lawful purposes and in a manner that is fair and transparent.
  • Your consent is obtained before collecting personal data, except in circumstances where consent is not required under the Act (such as for performance of legal obligations or for legitimate business interests).
  • You have the right to access, correct, update, or erase your personal data and to withdraw your consent at any time, unless processing is required for legal or contractual reasons.
  • We implement necessary technical and organizational safeguards to protect your personal data from unauthorized access, misuse, or disclosure.
  • Your data will not be transferred outside India without ensuring appropriate safeguards in accordance with applicable Indian regulations and cross-border transfer norms.

If you are an Indian data principal and would like to exercise your rights under the DPDPA, please contact us at: contact@buzznationmarketing.com.

9.2 United States – California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA)

If you are a resident of California, your personal data is processed in accordance with the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA). Under these laws, Buzznation Marketing acts as a “Business” when processing your personal information.
In compliance with CCPA/CPRA:

  • You have the right to know what categories of personal information we collect, the sources of that data, the business purposes for collection, and the categories of third parties with whom we share it.
  • You have the right to request access to the specific personal data we hold about you.
  • You have the right to request correction or deletion of your personal information, subject to certain lawful exceptions.
  • You have the right to opt out of the “sale” or “sharing” of your personal information (note: we do not sell or rent personal data).
  • You have the right to limit the use of sensitive personal information where applicable.
  • You will not be discriminated against for exercising any of your privacy rights under CCPA/CPRA.

If you are a California resident and wish to exercise your rights under CCPA/CPRA, please contact us at: dpc@buzznationmarketing.com.

9.3 United Kingdom and European Union – EU GDPR and/or any Local Data Protection laws

9.3.1. If you are located in the European Union region, your personal data is processed in accordance with the EU General Data Protection Regulation (EU GDPR). Under these laws, Buzznation Marketing acts as a “Data Controller” when processing your personal data.
In compliance with EU GDPR.

  • We collect and process your personal data only on lawful bases, including consent, performance of a contract, legal obligations, and legitimate interests.
  • You have the right to access, rectify, or erase your personal data (“right to be forgotten”).
  • You have the right to restrict or object to certain types of data processing, including direct marketing.
  • You have the right to data portability, allowing you to request transfer of your data to another service provider.
  • You have the right to withdraw consent at any time when processing is based on consent.
  • You have the right to lodge a complaint with your local Data Protection Authority if you believe your data has been mishandled.
  • Cross-border transfers of your data outside the UK/EU will only occur with appropriate safeguards, such as Standard Contractual Clauses (SCCs) or adequacy decisions.

9.3.2. Further to the above, for your location if any other Data Protection Legislation is applicable, your personal data will be protected under such legislation. For example, if you are located in the United Kingdom, then, along with EU GDPR (if and as applicable), the UK Data Protection Act 2018 (DPA 2018) will be applicable.

If you are based in the UK/EU and wish to exercise your rights under GDPR/any other data protection Legislation, please contact us at: dpc@buzznationmarketing.com

  1. Data Protection Coordinator (DPC)

To ensure compliance with applicable data protection laws, Buzznation Marketing has appointed a Data Protection Coordinator (DPC) for the Company. The DPC is responsible for monitoring and managing the Company’s adherence to data protection legislation across all jurisdictions where we operate. The DPC reports directly to the Director and senior management.

If you have any concerns or questions regarding the handling of your personal data, you may contact our DPC at: dpc@buzznationmarketing.com

  1. International Data Transfers

Given our global operations, your personal information may be transferred to and stored in countries outside your place of residence, including the United States, European Union, United Kingdom, and India.

Company undertakes to provide the appropriate guarantees as required by the relevant data protection legislation, and to ensure said guarantees are respected by Employees and Service Providers.

  1. Third-Party Links

Our website may contain links to external websites or embedded content (such as videos, images, or articles) hosted on third-party platforms. We are not responsible for the privacy practices, security, or content of these external websites. You are encouraged to review the privacy policies of any third-party sites you visit.

  1. Changes to This Privacy Policy

We may periodically update this Privacy Policy to reflect legal or operational changes. Any material changes will be posted on this page, and we encourage you to review this policy periodically to remain informed. The “Effective Date” above indicates the most recent revision.

  1. Contact Information

For any questions, concerns, or data-related requests, please reach out to us at: dpc@buzznationmarketing.com

By interacting with Buzznation Marketing, you acknowledge and consent to our privacy practices as outlined in this policy.